A good number of businesses still use an Excel-based system to take care of their maintenance management instead of going the CMMS cloud software route. However, by adopting a CMMS you will be able to improve your maintenance workflow tremendously and improve your facility’s processes in the long term.
If your maintenance team takes the reactive approach to maintenance management, then it is not possible to avoid situations where you end up breaking your heads to deal with a sudden breakdown in your facility. CMMS can help you fix this and a lot more. Let’s see a few reasons as to why you should consider getting a CMMS.
1. Preventive maintenance plans
As mentioned before, Instead of reacting to a breakdown, a preventive maintenance plan can help you plan things out in advance and can totally prevent breakdowns from happening in the first place. You should work with your maintenance team in order to create a perfect preventive maintenance approach and focus on fixing your equipments and maintaining your machines in top notch condition at all the times. This way you don’t have to struggle with an unexpected breakdown. A CMMS will help you in tracking the maintenance progress and can help in you devising a scheduled maintenance plan which can be extremely easy to implement as well.
2. Do more with less resources
A CMMS system will store all the required information, right from work requests, reports and records to schematics and service warranties as well. Since all of this is stored in a single centralised database, which is also searchable, you can access them at anytime within a matter of seconds. This will help you reduce the time spent on doing long paperwork and invest the time on something that is more productive.
3. Setting your Priorities
Sometimes, you might not have all the required resources that to get 100% of the work done at the required time. You will have to focus on the key maintenance components, parts and repairs. During such times, a CMMS can help you create an effective maintenance plan that takes into account all the assigned tasks and orders, their in-progress jobs based on the available resources and devise alternative plans with just that.
4. Achieving legal compliance standards
Legal aspect of a business can either make or break a growing company. CMMS software is a great tool in helping your business in achieve the required legal standards thus passing audits for compliance standards and other certification requirements. Since everything is planned, executed and documented from a centralised database, there is no scope for mismanagement.
5. Retains accountability
A CMMS also makes it a lot more easier to find out who exactly is responsible for a certain task that need to be carried out in your facility. You will be able to see all the assigned maintenance detail work orders in a single dashboard so that you can keep track of work that’s overdue and those which have been executed on time. If you see some work that is taking too long to finish, you can now follow-up on that in a matter of few minutes.
I hope this article was useful for you to learn more about how a CMMS system can help you in improving the way you do maintenance management in your business. If you have any doubts with regards to this, let us know through the comments and we will be glad to help you out. If you have any suggestions regarding how we can improve the article, let us know them through the comments as well for us to improve.