When talking about project management, the traditional notation is of sticky notes and manual task management. Getting a project completed seems quite overwhelming as it involves ample tasks. While we all wish for a magic tool to complete the tasks, it isn’t possible. But, project management tools manage to meet a chunk of these requirements.
But, with the plethora of project management tools and techniques, it can be a tiresome task to opt for one. So, if you are planning to put in place a project management tool, you need to ensure that it covers certain aspects. To optimize the benefits from project management techniques, you must check on the features available.
What is project management software?
It is a tool that helps you get all your tasks done by delivering the project according to commitments. The software helps in planning, task allocation, scheduling and management. Alongside, it plays a key role in administration and workflow management.
Implementation of project management techniques helps in tackling the following functions:
Planning of the project: The software maps out how project procedure and tasks involved. It helps in defining the work schedule and task interactions.
Task management: This is one of the key areas of project completion. With the software, you can get the tasks allocated, scheduled and completed.
Team collaboration: You can share the project with the stakeholders and collaborate with them over a common workspace.
Timeline sharing: It is quintessential to share regular updates with the team and clients. With the project management software, you can keep them on board with all the tasks.
Error management: You need not worry about issues as the project management software helps in managing the bugs and errors.
Project Management Software Features
The implementation of project management techniques is accompanied by the need for the right features in the software. You cannot invest a big sum and then end up regretting it. It is important to know the project scope and your expectations to choose the software. Here is a list of features you can consider for effective implementation of project management tools and techniques.
1. Risk management:
You should be well prepared for all uncertainties. Any risk or mismanagement can affect your project massively. It is important to check how well the software can cut the risk and help you to deal with them. The software should reduce the potential problems beforehand to avoid any major loss than can occur.
2. Resource management:
There are ample resources and tools that software offers. However, how well you put them to use is what matters, resource allocation is an integral part of every tool. This allows you to have a clear picture of how a project will take place, the cost associated with it and make calculations along the way.
3. Milestones and path of a project:
It can be really helpful to have a software which helps you track the milestones and stages of a project. It helps you understand how the project is moving along and if there is a need to make any modifications. This provides a clear picture of task dependencies and development stages for the project.
4. Ease of use:
There are instances when a project manager has to juggle between several projects. This calls for the need for ease of use of the software. You can’t afford to drain all the resources in hand. All the stakeholders and employees working in the team must be provided with easy accessibility, high functionality and smooth operating interface.
5. Third-party integrations:
Majority businesses are now dependent on online platforms. This makes it important for the software to provide third-party integrations for data synchronization. This allows the team to work collaboratively and enhance productivity. While choosing the project management software, make sure it provides good integration support with apps like DropBox, Google Drive, etc.
6. Management of projects using boards:
The boards help you in the management of the workflow system and aligning the tasks at one place. This further helps in maintaining a steady workflow. You can easily track how the team is working and allows you to achieve the goals within the set timeline and be in sync with the schedule.
7. Workflow customization:
One workflow does not work for all. Every project and team has different requirements. Choose a software that allows you to customize the workflow according to project requirement and must offer flexibility for easy monitoring of processes.
Best Project Management Software and Tools
There is a comprehensive list of project management tools and techniques available on the web. However, you must choose the one that best fit your requirements. Here is a list of all the software you can choose from.
1. PeppyBiz:
We at PeppyBiz have got you completely covered. Right from project planning to meet the goals, we ensure that every step is completed effectively and on time. We offer collaboration services on our platform for complete integration. Some of the features you can expect include:
# Well-optimized user-friendly design
# A project dashboard providing a quick overview
# Third-party integrations with Google Drive, DropBox, etc.
# Regular reminders and updates through notifications
# Kanban boards, Gantt charts and preparation of task lists
# Assignment of project roles efficiently
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2. Trello:
They provide the perfect platforms for task management. It is based on the Kanban card system, which provides a simple interface. It works efficiently for individuals and management of small teams with task allocation and resource management. If you are just starting out, then this is the right option.
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3. Asana:
This software helps you keep a track of your project without sending out emails or messages, by managing everything under one hood. It combines several elements including project management, team collaboration and file storage, alongside offering the following features:
# Task division among the team
# Task organization with a dedicated timeline and roadmap for management
# Constantly reviewing milestones for team progress and achievements
# Regular notifications about how the project is working
# Provision of project dashboard with a simple layout
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Conclusion:
To summarize, these are just a few project management tools and features to look up to. All of these may extensively vary depending on the business size and requirements. However, before you opt for anyone, understand its compatibility and flexibility with your brand. It is a good idea to integrate the task management software to improve productivity and seamless workflow management.
